HVAC
Answer Every No-Cool Call. Book More Installs.
RevenuePilot by IPAgentics is a 24/7 front desk for heating and air companies. It answers every call, books service calls, tune-ups, and replacement estimates, texts back anyone you miss, and sends you the details right away. We're based in Bogart, Georgia, and work with HVAC companies across Athens and Northeast Georgia.
Linda answers as a sample HVAC company. Call anytime, day or night.
The First Hot Day Is Your Busiest Day
HVAC calls don't arrive evenly. When the first heat wave hits in June or the first freeze hits in January, every homeowner with a struggling system calls at once, and your techs are already booked solid. Those homeowners don't wait for a callback. They work down the list until someone answers.
52%
of callers to home service businesses reach a live person.
Invoca Home Services Benchmarks, 2026
45%
of home service phone leads convert on the call, so an answered call is often a booked job.
Invoca Home Services Benchmarks, 2026
With RevenuePilot, every call gets answered. And if one ever slips through, the caller gets a text back right away instead of a voicemail.
What One Missed HVAC Call Can Cost
| Job | Typical value |
|---|---|
| Service call / diagnostic fee | $70–$200 |
| Average HVAC repair | About $350 (range $100–$3,000) |
| After-hours emergency service | Often 50–100% above standard rates |
| Central AC replacement | $3,000–$7,500 for most homes |
| Full system replacement | $5,000 and up, depending on the system and home |
Typical ranges from Angi, Bryant, and 2026 HVAC cost guides. Your prices may differ.
RevenuePilot starts at $297 a month. One replacement estimate you'd otherwise miss can cover more than a year of service.
The $7,500 Call Is Shopping Around
Homeowners replacing a system are told to get two or three quotes, so they call several companies in a row. The company that answers first and books the in-home estimate sets the bar everyone else has to beat. Miss that call, and you may never get the chance to quote at all.
- Asks what your comfort advisor needs to know: system age, number of units, and square footage
- Books the estimate or schedules an advisor callback
- Sends you the details right away, so you can follow up while they're still deciding
No Cool at 9 p.m.? It Knows What's Urgent.
Not every after-hours call is an emergency, but some are. RevenuePilot handles the emergency first and the paperwork second. It asks whether anyone in the home is vulnerable to the heat or cold, like small children, older adults, or someone with a medical condition, and flags those calls as priority so you can respond first. Routine calls get booked into your next open slot, so your night stays quiet.
Fill the Slow Weeks With Tune-Ups
Spring and fall are quiet compared to July and January. ENERGY STAR recommends a professional checkup of the cooling system each spring and the heating system each fall, so your past customers already have a reason to call. RevenuePilot can send tune-up reminders before each season and answer maintenance plan questions using your details, so more customers book and more sign up.
Built Around How Your Shop Already Works
It answers the questions homeowners ask before they book, using your information: which brands you service, which areas you cover, what your maintenance plan includes, and whether you offer emergency service. It books into your calendar by your rules, so nothing gets scheduled that your team can't handle.
What It Doesn't Do
We'd rather you know this up front.
- It doesn't diagnose a system over the phone. It asks what's happening, how old the system is, and whether it's running, so your tech arrives prepared.
- It doesn't quote repair or replacement prices. Pricing stays with your tech and comfort advisor after they've seen the system.
- It doesn't replace your in-home estimate. It gets you in the door faster.
- It doesn't override your schedule. It books by the calendar and rules you set, and flags urgent calls to you.
- It isn't the right fit if someone already answers every call live, 24/7, even during a heat wave.
Common Questions
What happens when my phones get slammed during a heat wave?
Calls get answered around the clock. If a call ever does slip through, the caller gets an automatic text back right away instead of a voicemail, so they hear from you before they call the next company.
Will my customers know they're not talking to a person?
The call sounds natural and friendly. If a caller asks, it tells them it's an AI receptionist for your company.
Can it handle emergency no-heat or no-cool calls?
Yes. It gets the key details fast, asks whether anyone in the home is vulnerable to the temperature, and flags the call as priority so you can respond first.
Can it tell homeowners about our maintenance plan?
Yes. It answers using the plan details you give it, like price, visits per year, and member perks, and it can book the first tune-up.
Do I have to change my phone number?
No. You keep your existing number. Calls you can't get to are forwarded and answered, so customers keep dialing the number they already know.
How much does it cost?
Plans run from $297 to $997 a month. See the pricing section for what each plan includes.
Where do you work?
We're based in Bogart, Georgia, and work with HVAC companies across Athens and Northeast Georgia. Because everything runs by phone, we can set it up for HVAC companies anywhere in the U.S.
Put Linda to the Test
Call the way your customers do. Tell her your AC quit in July, ask about a new system, or ask what your maintenance plan includes, and hear how every call gets handled.
Questions? Call our main line at (678) 780-4113.